Careers

Administrative Assistant

Requirements:

  • Minimum 6 years administrative assistant experience required.
  • Proficiency in Microsoft Office programs: Word, Excel, PowerPoint and
    Outlook.
  • Experience with SharePoint or other file management and sharing platforms preferred.
  • Basic experience with accounting or property management software preferred.
  • Notary Public certification preferred.
  • Excellent written, verbal, and interpersonal communication skills.
  • Excellent organizational skills.

 

Responsibilities:

  • Performs administrative assistant duties for executive and management
    personnel.
  • Screens telephone calls, mail, and visitors; schedules appointments; furnishes information and/or directs outsiders to proper Company personnel; arranges for and notifies personnel of meetings.
  • Coordinates invoices, leases and other documents in the Company accounting and file management systems.
  • Prepares third party billings and reimbursement requests.
  • Tracks critical deadlines for permits, government submittals, etc.
  • Prepares and updates PowerPoint and other presentation materials.
  • Prepares and processes legal documents for execution including scanning of documents for records retention.
  • Performs similar and incidental duties as required.

 

Periodic:

  • Assists or substitutes for Administrative Assistants/Executive Assistants and Front Desk Receptionist.
  • Coordinates arrangements for meeting locations, and refreshments/lunches.

 

How to apply:

Qualified applicants should email your resume and salary requirements to hr@jamescampbell.com

 

EOE AA M/F/Vet/Disability