Asset Management Coordinator

Responsible for supporting the financial and operational management of assigned real estate assets, including real estate accounting, financial analysis, budgeting, cost tracking, forecasting, and other asset-related projects. Provides day-to-day support for portfolio management, including coordination with tenants, vendors, and internal departments, while assisting with accounting, reporting, and administrative functions.

Financial & Reporting Support

• Prepare, reconcile, and monitor annual budgets, quarterly latest view reporting, monthly P&L reviews, and year-end accruals.
• Assist with financial analysis of leases, licenses, and other transactions.
• Verify and reconcile tenant sales reports and percentage rent calculations.

Lease Administration & Systems

• Support lease administration, including data collection, data entry, and critical date tracking.
• Coordinate the import of new leases, amendments, and related documents into the company’s accounting and property management systems, including YARDI integration.
• Maintain accurate lease data and track deadlines for expirations, renewals, and government submittals.

Contract & Legal Coordination

• Assist with contract administration, including third-party agreements, renewals, and modifications.
• Coordinate with external legal counsel to ensure proper documentation, execution, and records retention of all contracts.
• Prepare and process legal documents for execution, scanning, and filing.

Construction & Compliance Support

• Support construction-related administrative requirements, including bonds, permit fees, renewals, and related documentation.
• Track critical deadlines for permits, governmental submittals, and third-party obligations.

Asset Planning & Special Projects

• Assist with annual asset plans, leasing criteria, and preparation of annual and five-year plan presentation materials.
• Provide support for asset valuations and financial reporting for portfolio-level decision-making.
• Undertake special projects, research, and other asset management initiatives as assigned by management.

Communication & Coordination

• Interface with Accounting, Financial Services, Legal, and other departments to provide necessary data and support.
• Communicate with tenants, service providers, and project applicants to furnish or obtain information.
• Assemble information and prepare correspondence, reports, and materials for internal and external use.
• Schedule appointments, respond to inquiries, and direct external parties to appropriate personnel.

General

• Maintain organized filing systems for critical documents and contractual provisions across network and shared platforms.
• Perform similar or incidental duties as required and comply with all company policies and procedures.

Education/Training

Minimum:

• Bachelor’s degree in Business Administration, Finance, Accounting, or a related field; or equivalent combination of education and related work experience.

Experience

Minimum:

• 2+ years of experience in accounting, finance, lease administration, asset/property management, or related business/administrative support.

Preferred:

• 3+ years of relevant experience in accounting/financial analysis, asset/property management, or real estate administration.
• Experience in real estate, property management, or construction administration.
• Experience with real estate/accounting software.

Skills/Knowledge

Minimum:

• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Strong organizational skills with the ability to manage multiple tasks, track deadlines, and maintain attention to detail.
• Effective written and verbal communication skills to interact with tenants, vendors, contractors, and internal departments.
• Understanding of leases, licenses, contracts, and percentage rent calculations.
• Familiarity with accounting principles and financial reconciliations.
• Knowledge of budgeting and financial reporting.

Preferred:

• Knowledge of leases, licenses, contracts, and percentage rent calculations.
• Strong analytical and problem-solving abilities with demonstrated experience preparing budgets and quarterly reporting.
• Experience coordinating with outside vendors, tenants, or legal counsel.
• Advanced Excel skills (pivot tables, lookups, financial reports).

• Normal working conditions, indoors, air-conditioned. 
• Usual hours are Monday-Friday, 8:00 a.m. to 5:00 p.m.  Hours may be flexed and duties may require extended hours.

• This position requires frequent sitting, standing, walking and bending.
• Occasional stress during deadline periods.

Employment is “at will” and can be terminated at any time, either by the employee or James Campbell Company, with or without cause or reason and with or without notice.

Qualified applicants should email your resume and salary requirements to JCC-careers@jamescampbell.com 

James Campbell Company is an EEO/AAP employer and as such all qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.